Toolkit Approach
The approach in this toolkit it summarised in the graphic below. Each step in the process is unpacked in more detail in the various chapters of this document.
The first step in the process is to collate available data on the project and project beneficiaries. This data is augmented with data collected from an occupancy survey, during which each property is visited by an enumerator who asks a series of questions to determine who is currently living in the property and who the current occupant perceives to be the owner of the property.
This information is used to categorise cases and determine a pathway to transfer. In some cases extensive preparatory work is required to validate ownership claims and comply with the conditions necessary for the transfer of a subsidy property.
Once it is clear who the property should be transferred to, the housing authority or its conveyancers prepare a sale agreement with the 'buyers' to whom the property will be transferred. This document specifies the seller (the housing authority who is authorised to transfer the property), the names and ID number of the buyers, a description of the property and a notional value of the property.
The sale agreement that is signed by the 'buyers' is returned to the housing authority for signature. The housing authority countersigns the sale agreement and returns the signed document together with supporting documentation to the conveyancer. The conveyancer prepares the transfer documents for signature by the housing authority. Once these documents are signed, the conveyancer can apply for additional certificates necessary for transfer and the transfer can be lodged by the conveyancer at the deeds registry.
The deeds registry will notify the conveyancer when the title deed is ready for collection.
High Level Process
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