🏠
Primary Transfer Toolkit
Beneficiary Administration & Transfer Toolkit
HomeBeneficiary Administration & Transfer ToolkitLand / Legal Toolkit
Beneficiary Administration & Transfer Toolkit
HomeBeneficiary Administration & Transfer ToolkitLand / Legal Toolkit
  • Beneficiary Administration & Transfer Toolkit
  • How to use this resource
    • Feedback
  • Toolkit Approach
    • Maturity Roadmap
  • Guiding principles
  • Target Operating Model
    • Stakeholder Matrix
      • Members of the Public
      • Government
      • Private Sector
      • Project Team
  • DATA COLLECTION & VALIDATION
    • Overview
    • Collate existing administrative data on beneficiaries
      • Step 1: Extract data on project beneficiaries from the HSS
      • Step 2: Identify Additional Project Records
      • Step 3: Enrich Data
        • Home Affairs Data
        • Deed Registry Data
      • Step 4: Secure Data in Database
    • Extract Property and Subsidy Data
      • Step 1: Obtain project general plan/layout
      • Step 2: Extract subsidy values
      • Step 3: Extract data from the deeds registry
      • Step 4: Secure all Data in a Database
    • Collect data by Occupancy Survey
      • Required Data
      • Data Collection Platform
      • Data Collection Hardware
      • Fieldwork Team
        • Recruitment
        • Training
      • Community and Household Engagement
      • Data Collection
      • Data extraction and storage
  • CATEGORISATION
    • Overview
    • A. All self-classified owners are beneficiaries: Perfect match
    • B. Some self-classified owners are beneficiaries, but some are not
    • C. Self-classified owners are beneficiaries, but some beneficiaries are missing
      • Co-beneficiary is deceased
      • Beneficiaries are divorced
        • The divorce order specifies what should happen to the property
        • The divorce order does not mention the property
    • D. Self-classified owners are not beneficiaries but are the original occupants of the property
      • Submit or re-submit a subsidy application
      • Subsidy cannot be accessed
    • E. Self-classified owners are not beneficiaries - inherited the property from a deceased beneficiary
      • Self-classified owner is the spouse of a deceased beneficiary
      • Self-classified owners are other heirs (not a spouse)
    • F. Self-classified owners are not beneficiaries - purchased the property informally
      • Property purchased from a beneficiary who is alive and contactable: No dispute
        • Back to Back Transfer
        • Direct transfer to new owner
          • Self-classified owner to apply for a subsidy in his / her own right
          • Self-classified owner does not qualify for a subsidy and regularisation is required
      • Property purchased from a beneficiary who alive and contactable: Disputed transaction
      • Property purchased from a beneficiary who is alive but who cannot be traced
      • Property purchased from a beneficiary who is deceased
    • G. Occupant is Caretaker / Renter
    • Enabling Processes
      • Adjudicating disputes
      • Locating missing beneficiaries
      • Submit or re-submit a subsidy application
  • VALIDATION, REGULARISATION AND TRANSFER
    • Overview
    • Core Registration Process
    • Dealing with deceased estates
    • Regularising non-beneficiaries
    • Contracting with Conveyancers
  • TITLE DEED HANDOVER
    • Overview
  • Additional Resources
    • Case Studies
      • That's Mine!
      • Deceased Beneficiary
      • Owner, but not beneficiary
      • Formal Dispute Resolution
      • Beneficiaries with more than one property
    • POPIA: The Protection of Personal Information Act
    • Community Information
    • Sample Survey
    • Sales Agreement
    • Dispute Resolution
Powered by GitBook
On this page
  • Occupants and beneficiaries
  • Community
  • Media
Export as PDF
  1. Target Operating Model
  2. Stakeholder Matrix

Members of the Public

PreviousStakeholder MatrixNextGovernment

Last updated 2 years ago

Occupants and beneficiaries

When an occupancy survey is conduced, the occupant of the property is consulted in order to complete the survey. At the same time supporting documents are collected. Supplying the necessary documents is the responsibility of the occupant / beneficiary.

Should further information be required in order to move toward deed registration, it is the responsibility of beneficiaries or occupants to provide this information.

The recipient of the subsidy property must also sign the Sales Agreement and provide necessary documents and certificates to support lodgement at the Deeds office.

Once the title deed is issued the owner must accept the title deed for the property and is responsible for keeping the document safe. In addition, it is strongly recommended that the owner prepare a will if he or she does not already have one.

Community

At the start of the enumeration process, the community must be made aware that enumerators will be going door to door in the area to collect data to enable the property transfer process. This may include informative meetings or distribution of notices in other media to let the community know what is happening and why. This step is aimed at getting community support for the project.

Media

Where beneficiaries are alive but cannot be contacted, housing authorities may be required to advertise in a newspaper or on a digital platform to notify beneficiaries to come forward.

In some cases there may be a public event with a press briefing when title deeds are handed over. In other cases, housing authorities may issue a press release to inform the public that title deeds have been handed over in a given area.