> For the complete documentation index, see [llms.txt](https://cahf.gitbook.io/primary-transfer-toolkit/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://cahf.gitbook.io/primary-transfer-toolkit/beneficiary-administration-and-transfer-toolkit/data-collection-and-validation/collect-data-by-occupancy-survey/data-extraction-and-storage.md).

# Data extraction and storage

Once the occupancy survey has been conducted and reviewed by data monitors it can be signed off / accepted by fieldwork managers

Data for signed off surveys should be extracted and saved 

Images need to be saved and named using a clear naming convention (e.g. name of document\_ID) and linked to the database record

{% hint style="warning" %}
**Maturity Roadmap: suggestion for improvement**

All data should be stored in a well-structured, password-protected, and centrally stored database. The database should allow for various users to review and edit data in line with clear data management protocols. It should also allow for some automated analysis to categorise cases and identify next steps.
{% endhint %}