# Step 2: Identify Additional Project Records ### Identify other internal records In some cases, project managers may have spreadsheets containing data on individuals allocated to a site once the development is underway or complete. These additional sources of data can be useful where occupants are not beneficiaries (as when non-qualifiers were allocated to subsidy units in the case of informal settlement upgrading projects) or where HSS records are not accurate (for instance, HSS data may not have been updated when beneficiaries were removed from the project). Before using this data, the housing authority should establish how it was collected, how well it was maintained and how accurate it is. {% hint style="danger" %} There are **often discrepancies between the data on project manager spreadsheets and the data in the HSS**. Resolving discrepancies can be time consuming. Municipalities or provinces may therefore prefer to reference project manager data only where a dispute exists or where other data needs to be validated, and primarily rely on HSS records. {% endhint %} --- # Agent Instructions: Querying This Documentation If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question. Perform an HTTP GET request on the current page URL with the `ask` query parameter: ``` GET https://cahf.gitbook.io/primary-transfer-toolkit/beneficiary-administration-and-transfer-toolkit/data-collection-and-validation/collate-existing-administrative-data-on-beneficiaries/step-2-identify-additional-project-records.md?ask= ``` The question should be specific, self-contained, and written in natural language. The response will contain a direct answer to the question and relevant excerpts and sources from the documentation. Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.