4.2 Develop procedural flow chart to ensure project close out

The final step in the Vesting of Roads and Public Spaces and Registration of Individual Title phase

What is ‘Project Close Out’?

This entails a number of legal, administrative and procedural tasks that will confirm the completion of Subsidized Housing Project in terms of all legislative provisions governing a Municipality and where relevant an affected Organ of the State.

This process also enables the effective ‘shifting’ of the Township under the operational responsibility of the Municipality under each relevant department within the Municipality and where it is captured into the Municipality’s annual operational budget(s).

What then confirms the Project ‘Close Out’?

On conclusion of all registrations, vesting transfers and related formalities associated with the Project, a full submission must serve before the Municipal Council.

The Council then by resolution formally recognises the completion of the Project, its full compliance with all legal, administrative and procedural aspects and passes operational responsibility onto every relevant department within the Municipality.

NB: In terms of the final Project Close Out, reference is made to the Beneficiary Administration section of this toolkit and must have been fully concluded.

NB: The assumption in this section of the toolkit under steps 1 to 4 is indeed that the Beneficiary Administration and all associated tasks and legal processes have been effected/concluded. If not, then Individual Transfers cannot be effected and the Project remains NOT CLOSED OUT!