2.1 Develop brief for Town Planner to achieve Township Establishment/Amendment
What is the role of the Town Planner in this regard?
The Town Planner should be briefed to co-ordinate the tasks, collection of certificates and any other SPLUMA Approval/Consents that, when all are in place, the Municipality is able to issue the Section 53 Proclamation Certificate. The assumption is made that a SPLUMA Approval/Consent has been obtained.
The SPLUMA Approval/Consents includes a set of Conditions that must be fully satisfied and in some instances require various relevant authorities to confirm compliance with one or more conditions by way of an official letter and/or certificate.
What must be done?
Generally every condition will require the Applicant to undertake a set of tasks that once completed must be adjudicated by the relevant authority responsible therefore before that authority is able to certify full compliance with that condition
What generally are the main conditions and who is the authority?
Bulk Sanitation System installed – the Municipality Waste Department and in some instances where a Waster Works must be installed by the Applicant, Certificate from the Provincial Environmental Authority.
Bulk Water System installed (including reservoirs) – the Municipality Water Department. There may also be a necessity for certain licenses to be obtained and/or amended/renewed.
Major Access Roads installed – the Municipality Roads Department, the Provincial Roads Authority and SANRAL (if required).
Internal Infrastructure Services installed – the relevant internal Municipal Departments.
Internal Electricity Reticulation installed – the Municipal Electrical Department and Eskom (if required).
Service Contributions to be paid – the Municipality.
Service Level Agreement (SLA) – the Municipality, the Provincial Authority (if required) and SANRAL (if required). Such SLAs are generally required where the specific design specifications, handover and maintenance of assets are recorded prior to installation of such infrastructure service.
Community and/or Public Amenities Installed – the Municipality and other organs of state responsible for such an amenity. An SLA may be concluded with such authority if this will only be installed at a point in the future life cycle of the township e.g. a Clinic. The township has reached 500 property owners and their houses have been built and occupied.
Provision of, and registration of, Servitudes to protect the bulk infrastructure either installed or in existence – the Municipality and/or other relevant organs of state responsible for such bulk infrastructure.
Encroachment Agreements concluded if necessary – the Municipality and/or relevant organ of state or private individuals affected by an encroachment.
Provision of Site Development Plan(s) – the Municipality and/or relevant organ of state. This aspect may be included in a SLA where a SLA is concluded.
Phasing of Township and Infrastructure (Bulk and Internal) provision – the Municipality and/or relevant organ of state. Provision therefore may be made in a SLA if such SLA is concluded.
The Town Planner's Brief?
The above will essentially make up the Town Planner’s Brief. NB This will include making amended SPLUMA application(s).
The Brief should include a period related project plan in which critical milestones and/or tasks are recorded.
The critical milestones and/or tasks, by implication, will move the entire process ‘out’ if not met within the date or period specified.
Early intervention must be initiated by the Town Planner if a Critical Milestone and/or Task is likely not to be met.
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