This data is associated with beneficiaries/properties on the HSS and is required during the transfer process by conveyancers when they submit applications for rates clearance certificates - also required as your 'sale price' in the sale agreement.

The data can be extracted at a project level by a standard query on the HSS online.

For all erven in the project site, extract existing records of property ownership from the deeds registry. If any properties within the project site have already been transferred to individual property owners, these properties would obviously be excluded from the titling project.

At the start of the project existing project level and property level data must be collected. The key steps associated with this process include:

1. Step 1: Obtain project general plan/layout

2. Step 2: Extract subsidy valuesassociated with each property on the project

3. Step 3: Extract data from the deeds registry

4. Step 4: Secure Data in Databaseabout property and subsidy data

The project general plan will be required by the fieldwork team who will use it to plan how the team gathers data as they conduct the occupancy survey. These plans exist in hard copy and digital format for use on a GIS platform.

As more information is gathered it is critical that the data is curated properly. There are currently no systems for storing data and the data is typically saved on various spreadsheets maintained by various users who save and edit the data without adhering to any protocols. This makes it very difficult to link beneficiaries to properties or occupants to beneficiaries and to determine the pathway to transfer and next steps.

Nevertheless, even in the absence of a system to store and analyse data, the housing authority must ensure that the data is secured and accessible to authorised project team members only.